Office Administrator

We have an opening for an Office Administrator. This role requires working onsite in the office five days a week, from 8:00 AM to 5:00 PM. Considering this model, this role could be based in the following cities:

Location:

• Phoenix

Position Summary:

At DLR Group we are an innovative integrated design firm backed by more than 1 000+ design professionals around the globe passionate about sustainable design. If you are a customer focused collaborative team player with stellar communication this is the position for you!

As an Office Administrator at DLR Group you will be our director of first impressions and the main contact for our visitors and vendors. You will be responsible for providing a welcoming environment to all visitors vendors clients and consultants. In addition you will assist with meeting coordination presentation set-up and break down performing miscellaneous administrative tasks overall office organization and chip in with project-based support as time permits.

The successful candidate will:

• Greet all visitors and vendors as the face of the office
• Answer all incoming general office calls
• Coordinate with outside consultant and trade vendors on payables and account statements
• Coordinate conference rooms events and meetings
• Manage inventory of office and kitchenette supplies
• Make travel reservations manage office calendars and distribute mail
• Manage coordination with vendors
• Distribute relevant information to staff regarding local activities and events
• Maintain overall office organization and cleanliness
• Provide project-based support for various firm projects. These may include:
  • Writing meeting minutes or agendas
  • Input team responses into document management software
  • Archive or organize project documentation
  • Create spreadsheets from specific project data
  • Assist with preparing contracts

Required Qualifications:

• 3+ years of experience in relevant customer facing service role (i.e. administrative assistant or receptionist)
• Proficient with Microsoft Office Suite
• Knowledge of general business procedures and use of office equipment
• Excellent communication skills both verbal and written
• Proactive independent thinker possessing a high attention to detail and ability to prioritize

Preferred Qualifications:

• Experience in architecture engineering or construction (A/E/C) industry
• Working knowledge of Bluebeam
• Previous experience in hospitality or customer service environment